The company will use a tight and established folder structure. No more creation of inappropriate or duplicate folders by users. Systematically file to the right folders. Capture all Emails and documents holistically.
Only authorised personnel can access sensitive information. Control access by hierarchy, department, project team etc. Safeguard files such as HR personnel files, high-level meeting minutes and more.
No more unauthorised access, modifications and deletions within the company.
Scanning services are available. If you prefer to do so yourself, we will assist to recommend on the best practices on How to Scan, What to Scan & How to Store. Be sure to fulfil auditing policies.
Use A Powerful Search that searches even within the content of documents.
Save & Secure Important Emails Instantly From Within MS Outlook. Dedicated "FILE TO" button allow you to saves Entire Email Conversation & Related Conversations. Future incoming Emails related to the same topic will also be automatically filed.
You'll holistically grip the context and history related to the matter.
Know who filed the document, when it was filed, who accessed it and who updated it.
All uploaded documents are digitally signed by KRIS to ensure that it has not been tempered.
No more wasted hours searching for documents to complete your work. No more mad rushes for auditors.
More time for what matters.
Let your Document Management System work for you. Have documents automatically routed from one co-worker to another for different stages of processing and approval; No more missing documents in transition; No more chaos You'll Have An Effective and happy workplace.
This is a Limited Time Offer. Secure Your Offer Today!
We work with Singapore Government approved Practising Management Consultants (PMC) to ensure you maximise your productivity with the system and have a smooth end to end Grant Approval process.
Assurance Against Data Leak
Battle tested, subjected to extreme penetration tests. Our system is deployed in various Singapore government agencies.
Save & Secure Important Emails Instantly From Within MS Outlook
Automatically Saves Entire Email Conversation & Related Conversations
You'll holistically grip the context and history related to any issue.
Secure File Sharing Via Weblinks Even For Big Files
Simply send the download link over. You can secure it with a password.
Advanced OCR EngineSearch for text even within images. Reduce labour and mistakes.
Simply Drag & Drop To File
Easy to use. Minimal training needed. We are integrated into the Microsoft Windows environment which most are familiar with. Simply drag and drop to file in the explorer windows.
Get Your One Stop Guide to Procuring a Document Management System for Your Company in Singapore
It is important to make an informed decision. Be an expert today. Know what to look out for in no time. Collating close to 25 years of expertise.
(Do download the full Buyer's Handbook for a more comprehensive information)
Document Management System is a software used for:
Capture: Providing a streamlined process for staff to capture documents. E.g. scanning of physical documents, one-click plugins to save email correspondence within outlook or other email clients, saving of faxes & easy importing of existing digital documents
Storing of files: It has to be secure. Bulletproof against hackers and system to track internal malice. It should also facilitate backing up of files in the event of a disaster.
Search & Share: Access millions of documents and yet able to bring you the right one within seconds. Share information with colleagues or authorised external parties securely.
Automation: Workflow and submission of documents. Reduce chaos and paper movement within the office.
Office anywhere: Access any document while travelling. On your PC, phone or tablet.
A Document Management System exist solely to protect your critical resource of time and money. It does so by
A Business Process is simply a series of actions within an organisation (or department) carried out to complete a specific objective. An example of a simple Business Process could be complaint handling. Customer service executive receives complain; Executive will try to resolve the issue within its sphere of influence; If the executively is unable to resolve, he/she will routes the case via an escalation channel to a business leader; the Business leader makes special arrangements; Decision is communicated to the customer service staff; Case resolved.
By adhering to realistic and streamline business processes for different goals, companies are able to scale up. They remove confusion, reduce resources needed to make decisions, improve turnaround time, maintain a consistent standard and ultimately provide better services.
Companies can take this up a notch by empowering business processes with automation. A document management system capable of automated workflow helps organisations with the part on automation. Business Processes requires information to be used, shared and stored. For each and every instance, these can be done manually via email, filing into a shared drive, a phone call or even passing a form physically from desk to desk. But it can be tedious, chaotic and time-consuming. It diverts manpower from productive work of thinking and acting on the information efficiently. Workflow functions provided by a document management system enables automated routeing of documents based on planned rules and events. It notifies staff and business leaders when a certain event has taken place and when action is needed on their part to continue/ unblock the flow of work. It also has the ability to provide a bird's eye view dashboard update on the status on each case i.e. at which stage of processing the case is at and the issues associated with the case. Theses ability are what most organisations cannot do without today.
A quick way to understand this is to see what each system is built to achieve. Do remember that the KRIS Record & Document Management system fulfils both the roles of Records & Document Management. KRIS is an integrated approach that addresses both areas of needs.
Document Management System is built to help you get things done.
A Record Management System is built to testify that things are done.
SQL View is a Document Management System Singapore Provider. Managing Documents since 1993. Our clients include NTUC, Singapore Post, Far East Organization, Gardens by the Bay & more! Drop us an enquiry today!
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