Find out how a Document Management System can simplify your everyday office processes.
With commerce increasingly being conducted online, digital documents and workflows are replacing agreements and transactions signed on paper and delivered physically. Malicious actors that aim to steal or corrupt data are always present anywhere valuable or sensitive material is shared. To limit the threat of document tampering businesses can verify and authenticate that key business documents, data, and conversations are trusted and delivered securely.
In addition to securing sensitive online data, digital signatures do not impede the effectiveness of online document workflows; when compared to paper processes, they improve document management. When digital signatures are in place, signing a document and tracking the audit trail becomes simple and can be done on any computer or mobile device.
What’s more, is that digitally signed agreements are legally recognized. Digital signatures comply with major standards and laws such as HIPAA, PCI DSS, and the Personal Data Protection Act 2012.
For commercial documents, many industries and geographical regions established standards based on digital signatures and PKI technology. These standards and the collaboration with trusted certificate authorities help ensure that digital signature solutions are enforced and accepted in each market. PKI-based digital signatures prevent forgery and alterations to documents after being signed.
Digital signatures are increasingly utilized for a range of online documents to increase the efficiency and security of confidential business transactions.
It all depends on the country and sector. Digital signatures can be used to sign most papers that are relevant to wealth management. However, some documents such as Land Registry records, lasting powers of attorney, and wills, are still regarded unsuitable for digital signatures. Labor agreements in different nations also demand a qualified signature. As a result, local rules define the use of digital signatures for legal contracts.
KRIS Document Management System (DMS) implements secure digital signatures to minimize threats of duplication or alteration of documents. Our digital encryption and audit trail capabilities safeguard your company from fraud and keep your information safe. These signatures also offer increased workflow efficiency by reducing delays. Managing and tracking documents has never been easier or quicker. Processes that used to take weeks or months can now be completed in a fraction of the time. And because there are no physical papers to comb through, our DMS makes it easier to organize information and records.