Find out how a Document Management System can simplify your everyday office processes.
Making the decision to go paperless in your HR department will have far-reaching benefits across the whole organization. In a paperless world, HR can focus on important tasks to enhance collaboration and develop cohesive strategies that will build an engaged and industrious workforce.
Going paperless isn’t instantaneous and requires commitment from the HR team to lead the way and make the switch to a more efficient and secure system. While it may seem like an overwhelming task to transition to a digital platform, starting with small changes will provide invaluable results for a more sustainable and productive future.
With increased global awareness of climate change and the environment, going paperless will one day become a requirement and not just an option.
The first step is to get buy-in from the organization’s executives to invest in technology by presenting the indisputable advantages. There is a multitude of benefits such as considerable cost savings and an improved operation that will validate the need for a paperless solution. Once you have executive buy-in, nominate a leader who will drive the initiative.
Educate the workforce through presentations to highlight the following:
Identify a team who will help scan and organize all existing paper records and identify a temporary online storage system for the new digital formats until a full solution is implemented.
While the team is preparing the documents, it’s time to find the right HR document management system.
The next step is working with your technology solutions provider and HR team to identify the processes and repetitive tasks that can be automated by creating workflows. Workflows facilitate the routing of digital forms between employees, managers, and HR to initiate notifications, process requests, get approvals, and electronically sign documents.
Start by listing common manual processes that HR deals with on a day-to-day basis:
With the HR management solution being the hub of all employee-centric processes, you can accelerate the streamlining of workflows to ensure higher efficiency throughout the department.
KRIS Document Management System (DMS) can help you realize the benefits of a new paperless era. Our document management systems and expertise will ensure you can move away from the expense and clutter of a paper-based approach to a consistent, efficient, and organized online system.