Success Story

A Non-profit Organisation in Singapore with Charity Transparency Award

Pains of the HR Department

1. Our client stored HR documents digitally in shared folders and physically in workspace, which was a hassle to manage and retrieve them. There is no single source of truth.

2. Delivering an annual salary increment letter was time consuming – 3 weeks to print and deliver to more than 700 employees. There was feedback on letters being lost in transit.


3. They needed a solution to keep their HR records securely and deliver the salary increment letter digitally.

Steps Taken With KRIS HR Document Management System:

Step One:

Created P-file folder for each employee in KRIS.

Step Two:

Digitized physical records using OCR and migrated all documents into employees’ P-file in KRIS Record Manager.

Step Three:

Automated the delivery of salary increment letters.

    1. Generated letters were uploaded into KRIS

    2. KRIS would file the letters into employees’ P-file automatically

    3. Employees can then log into KRIS to view the letter

Immediate Benefits:


The HR team can now easily retrieve information from one HR DMS platform. There is a single source of truth. Daily tasks become easier and more accurate


Automation in salary increment letter delivery not only helped users in saving even more time, but also helped to reduce costs and wastages.

A Complete Solution for Transformation to a Paperless HR

  • Peace of Mind. A DMS solution trusted by Singapore Government Agencies. Fulfil audit requirements in everyday HR processes
  • End to End Solution.  Bulk Scanning, Importing, One Central Repository, Automation, Document Approval Workflows and Safe Archival/ Disposal.
  • Audit Ready. Grant file access only to the right people with role-based access and track all actions performed with audit trail.
  • Workflow & E-signature.  Automate routing of documents for approvals with E-signature
  • Integrate with major HRM Systems. KRIS can integrate with Workday, PeopleSoft, SuccessFactor and more! Sync between systems to automate the creation and delivery of P-files, forms and letters. 
  • Suitable for 5 – 1,000 users. Buy only what you need. Customise your plan based on users and modules.
[convertkit form=1135504]