Guides to Document Management Systems

Guides to Document Management Systems (DMS)

Find resources in the domain of the Document Management System (DMS). From the basic definition of words to the different architectures of Record and Document Management

Productivity

10 Principles for Successful Workforce Transformation

Workforce transformation is a people-focused strategy that improves and optimizes every element that influences the workforce’s productivity, development, and well-being ...
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8 Remarkable Benefits of Workforce Transformation

The issues posed by workforce transformation have an impact on everyone in the organization, affecting how they work, where they ...
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Focus on the Five Elements that Drive Workforce Transformation

Traditional approaches to operational tasks and roles is a fast-track way for businesses to overlook opportunities and be counterproductive. Businesses ...
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What is Workforce Transformation: The Triangle of Employees, Strategy, and Tech

Workplace transformation is more than thriving in a digital world using new technology. It is about developing a skilled, strategically ...
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The Top 4 Reasons to Implement Document Automation

For decades, it has been the norm for document management to be an admin heavy and resource intense operation. However, ...
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8 Tips for Successful and Effective Document Automation

Previously, we covered the foundation of how Document Automation can replace repetitive tasks and improve record management for better efficiency ...
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Why, What, and How to Automate Documents

Have you ever stopped to count your company’s throughput of daily documents and emails? Consider all of the requests, quotes, ...
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Getting to Grips with Document Automation

Different companies and industries have different forms of data with varying degrees of importance. A broad classification of information could ...
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How to Resolve Unexpected Pitfalls of Hybrid Working Arrangements

As a result of the epidemic, most of us have had to combine working from home with working from the ...
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What is Hybrid Work & Why Employees Love it

The COVID-19 epidemic turned the traditional office-work model on its head, prompting businesses across the globe to embrace remote work ...
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What is Metadata and Why is it Important

Data that isn't accompanied by context is useless. When most people are confronted with data, they ask a range of ...
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Signs of Inadequate Records Management (and how to improve it)

Records management is a critical business function, but surprisingly, it is often a disregarded and undervalued operation. Poor records management ...
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How to Create an Employee Recognition Program

Employee recognition is the informal or official acknowledgment of a person's activities or behaviors that go beyond regular performance and ...
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How a Document Management System (DMS) Improves Customer Experiences

When companies want to improve customer service, they generally invest in employee communication skills training. While this undoubtedly helps achieve ...
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How To Prevent Information Chaos

Companies are surrounded by the potential for increased information pandemonium. Organizations and their employees are constantly dealing with a tremendous ...
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Getting Clarity on Document Automation

Every organization generates documents, which could run into hundreds or thousands per day. From developing sales quotations, policy, and procedure ...
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Automating Workflows and Business Processes

Workflow automation and business process automation both help firms run more efficiently by lowering time spent on activities, eliminating errors, ...
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Types of Digital Management Solutions

Digital document management solutions are replacing paper-based processes to improve the management and control of important files and records. There ...
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The joy and simplicity of reading documents of different file formats using one fast and intuitive viewer

Regardless if the content is made up of Word documents, Powerpoint presentations, Excel spreadsheets, images or email correspondents, Easily swipe ...
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Digital Filing can be satisfying and effortless

SQL View understands the traditional struggle and efforts involved in proper Record and Document Management. We sought to make the ...
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Artificial Intelligence in Document Management Systems

If I have an hour, I will spend it on making another sales call to top up my sales numbers, ...
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Corporate Governance

Document Redaction: Why, When and How to Block Sensitive Information

The process of redacting information while leaving the remainder of the document intact is known as redaction. This is done ...
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Keeping Tabs On Your Data With Information Governance

Company data is created, exchanged, and saved across different office networks, workstations, hardware devices, emails, and cloud storage accounts. There ...
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Audits Can Be as Simple as 1-2-3

One of the most frustrating aspects of auditing is that auditors might seek a wide range of documentation. If you ...
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Pillars Of Corporate Governance

We see pillars of corporate governance as values that guide the directions of corporate governance policies. These pillars play significant ...
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What is Corporate Governance

Corporate Governance is the set of rules and processes controlling and guiding the corporation. It specifies the rights and responsibility ...
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What is the difference between Record Management System & Document Management System?

Here are some ways modern Electonic Document Management System (EDMS) accomplishes this: Enabling users to find documents immediately using strong ...
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Automation with Digital Forms Promotes Governance

Digital Transformation is the process whereby a company changes it Business Activity, Model and Competencies in order to leverage on ...
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Data Security

Why Your Business Needs Secure File Sharing

With increasingly stricter data privacy and governance regulations, today's businesses and organizations must be more cautious than ever with their ...
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Understanding Common Types of Cyberattacks

Cyberattacks are increasingly common and becoming more sophisticated. Every user and organization are a potential target. When an individual or ...
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The Essentials of Encryption

Data is every company’s most valuable asset and so, it is critical to ensure that your data and physical systems ...
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Personal Data in GDPR context

GDPR stands for General Data Protection Regulation. It's a a set of rules, a main law setup to protect the ...
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Document Management System for Security of HR Personnel Files

The HR department is a treasure trove of personal data—job histories, family backgrounds,  job performance reviews, remuneration histories, medical conditions ...
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Data security. Why you can enjoy peace of mind with KRIS Cloud

KRIS Clould utilized the Amazon Web Service (AWS). Amazon promises all the fundamental building of blocks of security. E.g. Network ...
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Blockchain Document Management System

Block Chain technology started out powering the Bitcoin. Technology start-ups are harness its strength for many other uses. Record and ...
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Business Continuity

The Value in Succession Planning: Getting Started

A succession plan focuses on identifying potential leaders and top performers to help them advance within the company. It is ...
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Managing the Downsides of Remote Working

Employers had to quickly transition to a remote workforce during the COVID-19 pandemic. However, as restrictions start to lift, many ...
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Business Continuity during a Global Pandemic

While the COVID-19 pandemic unleashed indiscriminate chaos across the globe impacting lives and economies, it uncovered stark revelations on business ...
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What Is Business Continuity Planning (BCP)?

It is a document that specifies how your business will continue to operate during an unforeseen disruption such as widespread ...
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Why you need business continuity planning

Because unforeseen events happen. These events can hinder your business' daily operations or put it to a halt. As the ...
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Business Continuity. How to equip and prepare your employees to work from home. A practical guide.

The emergencies that can occur include biological virus outbreak, fire, terrorist activity, cyber attack and more. Revenue-generating activities are halted, ...
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Ensure Revenue Is Not Impacted When Your Key Worker Leaves

Your employees may leave eventually. The possible reasons? Too many to count. New family arrangements, desire for a new environment, ...
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Digital Signature

Why Are Digital Signatures Important?

With commerce increasingly being conducted online, digital documents and workflows are replacing agreements and transactions signed on paper and delivered ...
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How to create a Digital Signature?

Digital signatures are replacing handwritten signatures on paper. Created to allow individuals to sign off on documents and contracts without ...
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How Do Digital Signatures Work?

Digital signatures can help you secure and safeguard the integrity of your data as paperless, online interactions become increasingly common ...
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Anatomy of a Digital Signature

Back in the day, before the age of digital signatures, documents and contracts had to be signed, delivered, faxed, or ...
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Understanding the difference between Digital and Electronic Signatures

Electronic and digital signatures are signing solutions applied to or associated with letters, contracts, financial documents, and any other digital ...
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HR Document Management System (DMS)

5 Effective Strategies for HR to Drive Cost Reduction and Optimization

Cost optimization remains high on HR's priority list as the demand for high-value services grows with the need to enhance ...
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Reasons You Need an Employee Retention Strategy

A retention strategy is a plan developed and implemented by a company to reduce employee turnover, prevent attrition, promote retention, ...
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Success Story – One of Asia’s Largest Real Estate Group

Peace of Mind. A DMS solution trusted by Singapore Government Agencies. Fulfil audit requirements in everyday HR processesEnd to End Solution.  ...
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Success Story – An Airline in Singapore

Peace of Mind. A DMS solution trusted by Singapore Government Agencies. Fulfil audit requirements in everyday HR processesEnd to End Solution.  ...
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Compliance Issues Every HR Professional Needs to Know

All businesses must follow specific rules, regulations, and laws to avoid penalties and legal complications,. To ensure that the firm ...
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Best Tips for Writing Great Job Descriptions

A well-written job description offers several benefits. It establishes the company's requirements, is tailored to attract the right people, and ...
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How To Enhance Your Employee Value Proposition (EVP)

A convincing employee value proposition (EVP) is required in today's diversified workforce. Compensation, perks, career management, workplace culture, and employee ...
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The Top 3 HR Trends for 2022 to Be Ahead of the Game

As we march into a new year, HR professionals are preparing to respond to current changes and trends sweeping across ...
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Success Story – NPO

Peace of Mind. A DMS solution trusted by Singapore Government Agencies. Fulfil audit requirements in everyday HR processes End to ...
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Understanding the Realm of the Restraint of Trade Clause

Trade restraint clauses are standard agreements that control a variety of commercial relationships. It is widely used in employment contracts ...
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The Best 10 Questions for Employee Engagement Surveys

Surveys give your employees a voice while measuring your team's engagement. They provide a channel to express ideas, opinions, and ...
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Compelling Reasons to Implement Artificial Intelligence for HR Success

Artificial intelligence (AI), which was once only far-fetched science fiction, is now firmly entrenched in our daily lives - think ...
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Reasons to use Pre-assessments in Recruitment

Organizations spend a significant amount of money is spent in recruiting, onboarding, and training new personnel. The typical cost per ...
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Why an Employer’s Brand is Important

Employer branding relates to how people see your organization, including shareholders, employees, customers, and the general public. Businesses usually concentrate ...
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Success Story – An Airline in Singapore

Peace of Mind. A DMS solution trusted by Singapore Government Agencies. Fulfil audit requirements in everyday HR processesEnd to End Solution.  ...
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Adopting an Open Workforce Strategy

Yesterday's professionals were defined by the traditional eight-hour workday. But today's workforce prefers flexible work schedules. Given its independence and ...
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Guide to Handling Workplace Harassment Investigations

In recent years, the Singapore Counselling Centre has seen a steady increase in workplace harassment cases. Yet, many business owners ...
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The Importance of Work-Life Harmony

We live in a technologically oriented society that has led to people developing an "always on" mentality. This has further ...
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How to create an Acceptable Use Policy for Employees

The Cyber Security Agency of Singapore has seen a significant increase in cyberattacks over the last year affecting private users ...
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The Ins and Outs of Employee Background Checks

For businesses, onboarding new staff is an exciting moment. Despite all the advantages of bringing in new talent, there is ...
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Pros and Cons of Electronically Monitoring Your Employees

Many organizations are adopting employee tracking software to observe remote working practices as more employees work from home than ever ...
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Top Skills for Successful HR Managers

Josh Bersin is an HR analyst who identified the top skills and traits that play an important part in the ...
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Factors for Team Success

Team members are one-of-a-kind individuals with invaluable experiences, perspectives, expertise, and viewpoints to offer. After all, the point of building ...
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Steps to a Paperless Future for HR

Making the decision to go paperless in your HR department will have far-reaching benefits across the whole organization. In a ...
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What Employees Value Most

Employee security covers a range of diverse factors that collectively define an employee’s motivation for optimal performance and productivity. When ...
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Paper-based HR: An Inconvenient Truth

The world has changed and the need for a coordinated and technology-driven HR system is becoming a necessity to stay ...
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The Importance of HR Recordkeeping in Singapore

The importance of maintaining accurate employee records cannot be overemphasized enough. With amendments to Singapore’s Employment Act in 2016 and ...
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Secure Archiving and Disposal of HR Records

Today, human resource departments collect, use, and disclose employee personal data for many different reasons through different channels. Organizations have ...
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Seven Best Practices for HR

HR best practices are specific actions and processes and actions that have proved to be instrumental in adding value regardless ...
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The Employee Handbook: A Modern Approach

An employee handbook is an important document for organizations of all sizes as it outlines the company’s operating policies, procedures, ...
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Misconceptions about HR Recordkeeping

Reasons for HR departments to set policies and processes in place for effective and accurate recordkeeping are multi-faceted. Good recordkeeping ...
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Benefits of Effective Offboarding

Historically, resigning employees from a company was viewed as a tedious but necessary administrative task as opposed to an intricate ...
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Benefits of Effective Recruitment and Onboarding

A bad hire is not only costly, but it can be toxic to an organization. If someone isn’t the right ...
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Benefits of HR Analytics

Employees are the biggest cost in an organization, yet they are also the biggest asset. HR can help the organization ...
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Steps to a paperless HR

Making the decision to go paperless in your HR department will have far-reaching benefits across the whole organization. In a ...
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Paper-based HR: An Inconvenient Truth

The world has changed and the need for a coordinated and technology-driven HR system is becoming a necessity to stay ...
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HR audit requirements for records keeping

Here are some of the most prominent requirement on Human Resource departments with regards to record-keeping. We will also share ...
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Signals that HR urgently needs digital transformation

There is no need to keep pace with the newest and shiniest. It is time and cost-intensive to do so ...
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Digital vs physical documents – A HR scenario

Documents are like the blood of an organisation. It courses through the organisation for processes to take place, work to ...
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Why do we need to automate HR processes

We cannot automate all HR processes. But we must automate the ones that are predictable and recurring. With the successful ...
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HR and PDPA Retention Limit Obligation

PDPA requires employers and recruitment agencies to fulfil the Retention Limitation Obligation. Section 25 of the PDPA requires an organisation ...
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Measures to secure Personal Data in complying with Singapore PDPA

Measures HR departments can put in place to secure collected Personal Data Controlled access to Personal Data: After collecting personal ...
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PDPA Deemed Consent. HR scenarios

In force since 2014, The Personal Data Protection Act (PDPA) deals with the three processes of collection, use and disclosure ...
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